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Terms and Conditions of Use

This website, including all its features and content (this “Site”) is a service made available by Reed Exhibitions Limited (“RX”) and all content, information, products, services, and software ordered or provided on or through this site and related sites (“Services”) may be used solely under the following terms and conditions of use (“Terms & Conditions”). By accessing or using any of the Services, you agree to be bound by these Terms and Conditions. These Terms and Conditions expressly incorporate by reference and include the Service's Privacy Policy and any guidelines, policies or additional terms or disclaimers that may be posted and/or updated on the Service or on notices that are sent to you. If you do not agree with these Terms and Conditions, please do not use the Services. All rights, including, but not limited to, copyright and database rights, in and to the Services are owned by, licensed to, or otherwise used by RX as permitted by applicable law. In accessing RX’s Services, you agree that such access is solely for your own private use and not for any commercial or public use. You may print out a single hard copy of any part of the content on the Services for your personal non-commercial use. Except as permitted above, you may not copy, store in any medium (including in any other site), distribute, transmit, re-transmit, broadcast, modify, or show in public any part of the Services without the prior written permission of RX or in accordance with applicable law.

Access to, and use of, the Services is provided to you by RX, subject to the following Terms and Conditions:

  1. Use or access of the Services constitutes your acceptance of these Terms and Conditions, which take effect immediately on your first use or access of the Services. RX reserves the right to change these terms and conditions at any time by posting such changes online.
  2. You are responsible for regularly reviewing information posted online to obtain timely notice of such changes. Your continued use of this Site and/or access to the Services after changes are posted constitutes your acceptance of these Terms and Conditions as modified by the posted changes.
  3. Unless otherwise set out herein, content comprised within the Services, including text, graphics, user interfaces, visual interfaces, photographs, trade marks, logos, videos, audio, images, applications, programs, computer code and other information (collectively, the "Content"), including but not limited to the design, layout, “look and feel” and arrangement of such Content, is owned by RX, its licensors or its content providers and is protected by copyright, trade mark and/or other intellectual property and/or unfair competition laws.
  4. RELX, the RE logo and the RX logo are trade marks of RELX Group plc and its affiliates
  5. Except as otherwise provided in any additional terms for a Service, if applicable, you may print or download Content from the Services for your own personal, non-commercial, informational or scholarly use, provided that you keep intact all copyright and other proprietary notices.
  6. You may not copy, display, distribute, modify, publish, reproduce, store, transmit, post, translate or create other adaptations or derivative works from, or sell, rent or license all or any part of the Content, or products or services obtained from the Services, in any medium to anyone, except as otherwise expressly permitted under these Terms and Conditions, or any relevant licence or subscription agreement or authorisation by us.
  7. You may not reverse engineer, disassemble, decompile or translate any software in the Content, or otherwise attempt to derive the source code of such software, except to the extent expressly permitted under applicable law, without our prior written permission. You may not engage in the systematic retrieval of Content from the Services to create or compile, directly or indirectly, a collection, compilation, database or directory without our prior written permission.
  8. You may not use any robots, spiders, crawlers or other automated downloading programs, algorithms or devices, or any similar or equivalent manual process, to: (i) continuously and automatically search, scrape, extract, deep link or index any Content; (ii) harvest personal information from the Services for purposes of sending unsolicited or unauthorised material; or (iii) cause disruption to the working of the Services, or any other person’s use of the Services. If the Services contain robot exclusion files or robot exclusion headers, you agree to honour them and not use any device, software or routine to bypass them. You may not attempt to gain unauthorised access to any portion or feature of the Services, any other systems or networks connected to the Services or to any RX server, or any of the products or services provided on, accessed from or distributed through the Services. You may not probe, scan or test the vulnerability of the Services or any network connected to the Services or breach or attempt to breach the security or authentication measures on the Services or any network connected to the Services.
  9. You may not, use the Services to solicit the performance of any activity that is prohibited by law. Similarly, you may not use the Services to download and redistribute public information or shareware for personal gain or distribute multiple copies of public domain information or shareware.
  10. You agree to use the Services only for lawful purposes, and in a manner that does not infringe the rights of, or restrict or inhibit the use and enjoyment of, the Services by any third party. Such restriction or inhibition includes, without limitation, conduct which is unlawful, defamatory or which may harass or cause distress or inconvenience to any person and the transmission of obscene or offensive content or disruption of normal flow of dialogue within the Services.
  11. Where you are invited to submit any contribution to the Services (including without limitation any text, graphics, video or audio) (a “Submission”) you are required by such submission to grant RX a perpetual, royalty-free, non-exclusive, sublicensable right and licence to use, reproduce, modify, adapt, publish, translate, create adaptations or derivative works from, distribute, perform, play, and exercise all copyright and publicity rights with respect to any such Submission worldwide and/or to incorporate it in other works in any media now known or later developed for the full term of any rights that may exist in such Submission, consistent with privacy restrictions set forth in RX's Privacy Policy. If you do not wish to grant such rights to RX, it is suggested that you do not submit your contribution to the Service(s).

    With the Submission, you also:
    a. Warrant that the Submission is your own original work and that you have the right to make it available to RX for all the purposes specified above;
    b. Indemnify RX against all legal fees, damages and other expenses that may be incurred by a result of your breach of the above warranty; and
    c. Agree to waive any moral rights in your Submission for the purposes of its provision to and publication on the Site and the other purposes specified above.
  12. DIGITAL MILLENNIUM COPYRIGHT ACT (“DMCA”) NOTICE Content available with respect to the Services may include material provided by or received from third parties. RX does not permit copyright infringing materials of others and will remove any such content if properly notified of such violation in accordance with the procedure set forth below. If an entity or individual has a good faith belief that materials hosted by RX infringe their copyright, they (or their agent) may send RX a written notice requesting that the allegedly infringing material be removed or access to it blocked, pursuant to Section 512 of the Digital Millennium Copyright Act of 1998 (the "DMCA"). The notice must include the following information:

    i. A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.
    ii. Identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works at a single online site are covered by a single notification, a representative list of such works.
    iii. Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled, and information reasonably sufficient to permit RX to locate the material.
    iv. Information reasonably sufficient to permit RX to contact the complaining party, such as an address, telephone number, and, if available, an electronic mail address at which the complaining party may be contacted.
    v. A statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law.
    vi. A statement that the information in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

    If there is a good-faith belief that a notice of copyright infringement has been wrongly filed, the DMCA permits the target to send RX a counter-notice. Notices and counter-notices must meet the then-current statutory requirements imposed by the DMCA; see http://www.copyright.gov for details. Notices and counter-notices with respect to the Services should be sent to Reed Exhibitions, a division of RELX Inc., Attn: Legal Department, 201 Merritt 7, Norwalk, CT 06851 with an email copy of the notice sent to copyrightagent@relx.com. Please consult your legal advisor before filing a notice or counter-notice. Also, be aware that there can be penalties for false claims under the DMCA. It is RX’s policy to terminate relationships regarding content with third parties who repeatedly infringe the copyrights of others. Upon receiving the above information, RX will promptly investigate and take appropriate action.
  13. We provide the Services using a commercially reasonable level of skill and care, but neither RX nor its suppliers or licensors make any specific promises about the Services, including the Content or any Submission therein. The Services and the Content, including, but not limited to, the information, names, images, pictures, logos and icons regarding or relating to RX, its products and services, or regarding or relating to any third parties, their products or services, are provided "AS IS" without any representation or endorsement made and without warranty of any kind whether express or implied, including, but not limited to, the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy. To the extent permitted under applicable law, neither RX nor its suppliers and licensors assume responsibility for any injury and/or damage to persons, animals or property as a matter of products liability, malpractice, failure to warn, negligence or otherwise, or from any use or operation of any ideas, instructions, methods, tests, products or procedures displayed on the Services or incorporated in the Content or any Submission included in or accessible from the Services. TO THE EXTENT PERMITTED UNDER APPLICABLE LAW, IN NO EVENT SHALL RX OR ITS SUPPLIERS OR LICENSORS BE LIABLE FOR ANY DAMAGES (INCLUDING, WITHOUT LIMITATION, CONSEQUENTIAL, SPECIAL, INCIDENTAL, INDIRECT, OR SIMILAR DAMAGES, PERSONAL INJURY (INCLUDING DEATH), LOSS OF PROFITS, CORRUPTION OR LOSS OF DATA, BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES) ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE SERVICES OR THE CONTENT OR SUBMISSIONS, OR SHALL THE LIABILITY OF RX OR ITS SUPPLIERS AND LICENSORS EXCEED A SUM EQUAL TO THE FEES PAID BY YOU HEREUNDER, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. RX does not warrant that the functions contained in the material contained in Services will be uninterrupted or error free, that defects will be corrected, or that the Services or a related server are free of viruses or bugs or represents the full functionality, accuracy, and reliability of the materials. The names, images and logos identifying RX, its affiliates or third parties and their products and services are the respective proprietary marks of RX, its affiliates or third parties. Nothing contained within these Terms and Conditions shall be construed as granting or conferring any intellectual property rights or other rights to any content of RX, its affiliates or of any other third party, whether by implication, estoppel or otherwise.
  14. RX does not claim ownership, endorse or take responsibility for any third-party products, information, guidelines, materials or services that may be offered, advertised, provided or displayed on the Service or incorporated in the Content or any Submission contained on, accessible from or distributed through the Services.
  15. You hereby agree to indemnify and hold RX, its directors, officers, shareholders, predecessors, successors in interest, employees, agents, suppliers and licensors harmless from and against any and all third-party claims of liability, losses, damages and costs, including, without limitation, reasonable attorneys' or legal fees, arising out of or in connection with your violation of these Terms and Conditions, and your use of or inability to use any of the Services or the Content or Submissions.
  16. The Services may contain links to third-party sites or resources. We do not endorse and are not responsible or liable for any content, advertising, products or other materials on or available from external sites or resources linked to the Services. Transactions that occur between you and any third party are strictly between you and the third party and are not the responsibility of RX.
  17. Some Services may require you to register. If registration is required, you agree to provide accurate and complete registration information. It is your responsibility to inform RX of any changes to that information. Each registration is for a single individual only, unless specifically designated otherwise on the registration page. RX does not permit a) anyone other than you to use the sections requiring registration by using your name or password; or b) access through a single name being made available to multiple users on a network or otherwise. As a registered user of a Service, RX grants to you a non-transferable, non-exclusive and revocable licence to use the Service according to these Terms and Conditions. Except as expressly granted herein or in any other agreement you have with RX, you acquire no right, title or licence in the Service or any Content or Submission accessed from or incorporated in the Service.
  18. If you use a password to access a Service, you must not reveal your password and must take reasonable steps to keep your password confidential and secure. You agree to immediately notify RX if you become aware of or have reason to believe that there is any unauthorised use of your password or account or any other breach of security. RX is in no way liable for any claims or losses related to the use or misuse of your password or account due to the activities of any third party outside of our control or due to your failure to maintain their confidentiality and security.
  19. RX aims to keep the Site available twenty-four (24) hours a day, seven (7) days a week and to maintain saved information. However, due to technical failures, acts of God or routine maintenance, availability may be limited and/or information may be lost. RX shall not be liable for lost information or non-availability of the Services.
  20. Term and Termination: Any licence granted to you to use any Service is effective until it expires, until RX terminates it, or until you provide notice to RX of your decision to terminate it. Your rights under the licence will terminate automatically without notice to you if you fail to comply with any of the provisions of these Terms and Conditions. RX reserves the right to suspend, discontinue or change a Service, or its availability to you, at any time without notice. Upon termination of the licence to a Service, you shall cease all use of the Service.
  21. Export Controls: Where the Service, its Content or any Submission consist of software that is subject to US, EU or any other Export Controls, you represent and warrant that (i) you are not located in a country that is subject to a U.S. Government, EU or other embargo, or that has been designated by the U.S. Government or the EU as a “terrorist supporting” country; and (ii) you are not listed on any U.S. Government, EU or any other list of prohibited or restricted parties.
  22. No Assignment: You may not assign your rights or obligations under these Terms and Conditions to anyone.
  23. No Waiver: Neither failure nor delay on the part of RX to exercise or enforce any right, remedy, power or privilege hereunder nor course of dealing between the parties shall operate as a waiver thereof, or of the exercise of any other right, remedy, power or privilege. No part of these Terms and Conditions shall be deemed waived, and no breach consented to, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. No waiver of any rights or consent to any breaches shall constitute a waiver of any other rights or consent to any other breach.
  24. Additional Terms: Additional or superseding terms and conditions may apply to purchases or supply of goods or services including intellectual property, to specific portions or features of a Service, and to subscriptions or licenses with entities with which you may be employed or affiliated. If there is a conflict between these Terms and Conditions and the terms that are posted for or applicable to a specific portion of the Service, for any service offered on or through the Service, or set forth in a subscription or license agreement, the latter terms shall control.
  25. Compliance with Laws: You agree to comply with relevant laws and regulations that apply to your use of the Services, Content or any Submission.
  26. Severability: If any provision in these Terms and Conditions is held invalid or unenforceable under applicable law, the remaining provisions shall continue in full force and effect.
  27. These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflicts of law principles. You hereby submit to and agree that the sole jurisdiction and venue for any actions that may arise under or in relation to the subject matter hereof shall be the courts located in England.

    If these Terms and Conditions are not accepted in full, you do not have permission to access the Site or the Services and therefore should cease using the Site and Services immediately.

    Reed Exhibitions Limited

    Last Updated: February 2023

Conference Delegate Terms and Conditions

Introduction

  • The Oceanology International Americas Conference which takes place on 14th to 16th February 2023 as part of the Oceanology International Americas in San Diego.(the Conference) is organised and managed by Reed Exhibitions Limited (company number 00678540) whose registered office is at Gateway House, 28 The Quadrant, Richmond-upon-Thames, Surrey, TW9 1DN (the Organiser).
  • References to “us” mean the Organiser and references to “we” and “our” shall be interpreted accordingly. References to “you” mean the delegate completing a booking request for the Conference and references to “your” shall be interpreted accordingly.
  • All requests to register for the Conference are made subject to these Terms and Conditions and are subject to availability.

Delegate Fees, Booking and Refunds

  • Delegate fees for attending the Conference and any relevant workshops and seminars are set out on the registration booking form or can be obtained from the Conference website or on request from the Organiser.
  • To attend the Conference, full advance payment of the delegate fee is required from the delegate immediately and shall be paid by credit or debit card.
  • Notice confirming your place on the Conference together with a receipt will be sent to you by the Organiser by email within two (2) working days of the Organiser’s receipt of your booking request.
  • The Organiser reserves the right to cancel any booking to attend the Conference without giving reasons.
  • In the event that individual Conference sessions, workshops or seminars exceed capacity, places will be offered on a first come, first served basis.
  • Delegate passes/badges issued for use at the Conference are only valid for the named delegate and, subject to clause 2.7 below, cannot be transferred. The Organiser may request to be shown photographic identification of delegates during the Conference. If you cannot provide photographic identification matching your pass you may be asked to leave the Conference.
  • No refunds will be given if a delegate to the Conference cancels their booking or fails to attend the Conference.
  • From time to time the Organiser may issue promotional codes for the Conference. Promotional codes may only be applied at the time you make a booking request. Organiser will not retrospectively apply promotional codes after a booking request is made and shall under no circumstances agree to part refund a booking should you later wish to apply a promotional code.
  • The use of such promotional codes may have terms and conditions, or eligibility requirements attached. Applying promotional codes shall be completely at the Organiser’s discretion.
  • All delegates shall comply with the Admissions Policy set out at Admissions policy (oceanologyinternationalamericas.com) and with all regulations imposed by the Organiser or the venue or the local or national government in the region or country of the venue, especially regulations concerning health & safety and/or restrictions or limitations arising out of the Covid 19 pandemic.

Conference Content

  • The Organiser reserves the right at any time to change the content, speakers, timing and venue of the Conference. Please refer to the online programme for the most up to date location and listings for the Conference: https://www.oceanologyinternationalamericas.com/en-gb/conference.html#/sessions.
  • All rights in all presentations, materials and documentation published or otherwise made available as part of the Conference (Content) are owned by the Organiser or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not:
    • upload any Content onto any website, intranet or shared system or include any Content in a database;
    • transmit, re-circulate or otherwise make available any Content to any third party;
    • use the Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute; or
    • make any commercial use of the Content.
  • To the extent that any Content is published online by the Organiser, the Organiser reserves the right to remove or suspend access to such Content at any time.
  • The Organiser is not responsible for the Content of any speaker’s presentation: such Content is the opinion of the speaker and not that of the Organiser.

Data Protection and Privacy

  • By registering for the Conference you are consenting, under all relevant data protection legislation, to the Organiser communicating with you by telephone, fax, email, SMS, social marketing and post and using your personal or company information for the following purposes:
    • the Organiser’s internal purposes which will include accounts processing and internal analysis of delegates;
    • publishing delegates’ company names on the Conference website, in the official catalogue for the Conference and/or in any other directory relating to the Conference or relevant industry, in each case whether in print, electronically or in any other media;
    • inviting you to other events organised by the Organiser or its group;
    • disclosure of information to contractors who provide services in respect of the Conference; and
    • disclosure or transfer to members of the Organiser’s group worldwide to allow the group to further develop its business and services to delegates.
  • Please contact us at if you do not wish for your personal or company information to be used in any of the ways mentioned above. Customer service form (oceanologyinternationalamericas.com).
  • Please refer to our online privacy policy for further information: https://privacy.reedexpo.com/en-gb.html?epslanguage=en.

Liability

  • To the extent permitted by law, the Organiser’s aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of or in connection with any Conference booking (or requested Conference booking) made by you or otherwise in relation to the Conference, shall be limited to the amount of the delegate fee.
  • The Organiser will not be liable under contract, tort or for breach of statutory duty or otherwise with reference to any matter arising directly or indirectly out of or related to any Conference booking (or requested Conference booking) made by a delegate or otherwise in relation to the Conference, for any indirect, consequential, incidental or punitive loss, damage or liability or for loss of profits, loss of business, loss of use, loss of data and loss of reputation
  • You agree to indemnify, defend and hold harmless the Organiser and members of the Organiser’s group, its affiliates and their officers, directors, employees agents and affiliates from all damages, liabilities and expenses (and all legal costs including reasonable attorneys’ fees, court costs, expenses and settlements resulting from any action or claim) arising out of, connected with or resulting in any way from any act or omissions by you or your negligence during or otherwise in relation to the Conference.
  • Nothing in these Terms and Conditions shall limit or exclude either party’s liability for death or personal injury caused by its/their respective negligence.

Compliance with Laws

  • You agree to comply with all applicable laws concerning bribery, corruption and related matters in connection with these Terms and Conditions and the Conference.
  • You shall not offer or accept any financial or other advantage as an inducement or reward for any act or forbearance in connection with business transacted in relation to the Conference or to these Terms and Conditions.

General

  • These Terms and Conditions shall be governed by and interpreted in accordance with the laws of England and Wales and the parties hereby submit to the exclusive jurisdiction of the English courts.
  • No partnership, agency, joint venture or employee/employer relationship is intended or created between us as a result of these Terms and Conditions.
  • These Terms and Conditions (together with any agreements or documents referred to herein or required to be entered into pursuant to these Terms and Conditions) embody the entire agreement between us and supersede all previous agreements and arrangements. No warranty, statement, representation, undertaking or provision which may have been made or given prior to the date hereof shall be binding on the parties unless the same shall have been expressly incorporated herein, save that this shall not affect the parties rights in respect of any fraudulent misrepresentation.
  • Save as set out in clause 2.6  above, you are not permitted to transfer, assign, re-sell or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
  • Organiser may amend these terms and conditions at any time without notice. Any such modification will become effective immediately upon posting of these terms and conditions on our website. 

First issued: 8th November 2022

Organisers: Reed Exhibitions Limited, Gateway House, 28 The Quadrant, Richmond, Surrey TW9 1DN, United Kingdom